East European Music Conference (EEMC)
Last updated: 12 Mar 2026
These Terms and Conditions govern the use of the website and participation in events organized by the East European Music Conference (EEMC).
EEMC is organized by ArtMania Cultural Association (Asociația Culturală ArtMania), established and based in Bucharest, Romania, as described below.
By accessing the EEMC website or registering for any EEMC event, you agree to comply with and be bound by these Terms and Conditions. If you do not agree with these terms, please do not use our website or participate in any EEMC event.
The East European Music Conference (EEMC) is organized by:
ArtMania Cultural Association
Grigore Cobălcescu nr. 7, top floor, ap. 11
Sector 1, Bucharest, Romania
CIF: 28965621
For any questions regarding these Terms and Conditions, you may contact us at: management@eemusic.ro
Participation in EEMC events may require prior registration and the purchase of a ticket.
Participants agree to provide accurate and complete information when registering.
Tickets are personal and may not be resold, transferred, or used for commercial purposes without the explicit consent of the organizer.
The organizer reserves the right to refuse or cancel registrations that violate these terms.
EEMC is a professional business conference. Therefore, access is strictly limited to individuals aged 16 and over. Minors under 16 are not permitted to attend as the content is tailored for professional audiences. Proof of age (ID card/Passport) may be requested at the entrance. All attendees must hold a valid ticket or invitation in order to participate in the conference events, film screenings, and showcases.
We are not responsible for the organization, execution, or safety of events hosted by DokStation or other third-party partners, even if such events are promoted on our website. Any claims, including but not limited to ticket refunds, cancellations, or changes in scheduling, must be directed to the respective event organizers. We do not guarantee the accuracy of third-party event information and shall not be held liable for any loss or damage resulting from your attendance at these events.
The conference ticket grants access to the conference and only to the opening event on 20 May at Club Control.
The EEMC Gala, which will take place at the National Theatre Bucharest, requires a separate ticket. As a private professional event, EEMC is committed to fostering an inclusive environment for music industry professionals. Considering the venue capacity and evacuation protocols for assisted persons, EEMC offers a maximum of 10 complimentary passes for persons with disabilities. These are reserved for professionals or students with a documented link to the creative industries. Applicants must provide a copy of their valid disability certificate and a short description or proof of their professional connection to the music industry. Requests must be submitted to management@eemusic.ro no later than 10th of April 2026. If a personal assistant is legally required (as specified on the certificate), their access will be managed according to the same professional eligibility criteria. EEMC reserves the right to evaluate requests based on professional relevance and available venue capacity.
All ticket purchases must be completed through the official ticketing channels specified on the EEMC website.
Payment is processed securely via Netopia Payments (mobilPay), which accepts Visa and Mastercard credit/debit cards. Card data is transmitted directly to Netopia via encrypted connection (TLS 1.3) and is never stored on EEMC servers. Netopia is a PCI DSS compliant payment processor authorized by the National Bank of Romania.
All applicable taxes and fees will be included or clearly indicated during checkout.
Tickets are delivered digitally via email (PDF format with QR codes) to the email address provided at checkout. Tickets can also be downloaded from the "My Tickets" section on the website. It is the buyer's responsibility to provide a valid email address.
Tickets purchased for EEMC are generally non-refundable. However, in the event of a total cancellation or a significant change to the event, the buyer is entitled to a full refund within 30 days of the request, in accordance with Romanian legislation.
Resale of tickets for a price higher than the original face value plus service fees is strictly prohibited and illegal under Romanian Law.
EEMC reserves the right to modify the speaker lineup or schedule for reasons beyond its control. However, according to GEO 140/2021, as amended, if a substantial change occurs (defined as a change of date or a relocation to a city other than the one originally announced), the Participant has the right to either accept the change or request a full refund of the ticket price within 14 days of the announcement.
Such changes may occur due to circumstances beyond the organizer's control or for operational reasons.
EEMC will make reasonable efforts to inform participants of significant changes.
All participants are expected to behave respectfully and professionally during EEMC events.
The following behaviors are strictly prohibited:
The organizer reserves the right to remove any participant from the event without refund if they violate this code of conduct.
EEMC events may be photographed, recorded, or streamed.
By purchasing a ticket and attending the event, you acknowledge that your personal data will be processed in accordance with our Privacy Policy. This includes the use of image and sound recordings for promotional, editorial or documentation purposes based on our Legitimate Interest (Art. 6(1)(f) GDPR), as detailed in our website's GDPR section.
In accordance with Romanian Civil Code, by participating in a professional public event, you acknowledge that general crowd shots may be used for promotion.
Such recordings / photographs could be used on:
If you wish to exercise your right to object to being featured in close-up promotional content, please inform the staff at the check-in desk to receive a specific identifier (lanyard/sticker).
All content presented during the conference, including but not limited to presentations, materials, videos, and recordings, remains the intellectual property of the respective speakers, partners, or the organizer.
Participants may not record for commercial use or use AI-automated tools to scrape data from presentations, reproduce, distribute, or commercially use conference materials without prior written consent.
Users agree to use the EEMC website only for lawful purposes.
The following actions are prohibited:
The organizer reserves the right to restrict or terminate access to users who violate these rules.
EEMC takes personal data protection seriously.
Personal information collected through the website or during event registration is processed in accordance with our Privacy Policy.
Participants are encouraged to review the Privacy Policy to understand how their personal data is collected, used, and protected.
To the maximum extent permitted by applicable law, EEMC is not responsible for:
While the Organizer takes all reasonable measures to ensure a safe environment in accordance with Romanian safety regulations, participants are responsible for their own personal belongings and for following all safety instructions provided on-site. The Organizer's liability for any proven direct damages is limited to the value of the ticket paid, except in cases of gross negligence or intentional misconduct as provided by the Romanian Civil Code.
The Organizer shall not be held liable for the non-performance of its obligations in the event of Force Majeure (an external, unforeseeable, invincible, and unavoidable event, natural disasters, government restrictions, public health emergencies, strikes or civil unrest), in accordance with the Romanian Civil Code. The Organizer reserves the right to reschedule the event, and Force Majeure shall exonerate the Organizer from the payment of any compensations or damages to participants, with the exception of the refund obligations provided by consumer protection legislation (OUG 140/2021).
In such cases, the organizer may modify, postpone, or cancel the event, as described herein. Participants will be notified of the new date and given 14 days to accept the transfer.
EEMC reserves the right to update or modify these Terms and Conditions at any time. In the event of material changes that impact your rights, we will notify you via the email address provided or through a prominent notice on our website at least 14 days before the changes take effect.
Updated versions will be published on the official website. Continued use of the website or participation in the event after such changes constitutes acceptance of the updated terms.
These Terms and Conditions are supplemented by the provisions of OUG 140/2021 and OG 21/1992 regarding consumer protection.
These Terms and Conditions are governed by and interpreted in accordance with the laws of Romania.
Any disputes arising in connection with these terms shall be subject to the jurisdiction of the competent courts in Bucharest, Romania. Consumers may also contact the National Authority for Consumer Protection (ANPC) for mediation at www.anpc.ro